Licensing optimisation
Licence spend rarely goes wrong all at once. It drifts—one add-on here, one unused premium SKU there—until nobody can say confidently what each assignment is actually for.
Book a scoping callHow licence spend drifts
A premium add-on duplicates something already included in a bundled plan, and nobody has compared the two.
An advanced capability was licensed for a rollout that never fully happened.
A licence tier reflects a job someone no longer does, not the work in front of them today.
A short-term need becomes a permanent line item because nobody scheduled a review date.
The optimisation question
Context first. The change second.
An unused assignment could reflect a completed project, a changed role, a planned absence, or a capability the team simply has not adopted yet. Treating every unused licence as waste risks removing something a manager is quietly relying on. Treating every assignment as untouchable guarantees the spend never gets reviewed at all.
A workable review identifies the question and puts it to the business owner who can actually answer it. We identify the decision; we do not invent a savings figure or promise a specific reduction before that conversation happens.
Before changing an assignment
What belongs in the monthly view
Connect this to the rest of care
They connect to the access baseline set for joiners and movers, to whether a tenant is ready to license something new like Copilot or Teams Phone deliberately rather than by default, and to the wider budget trajectory a quarterly review looks at.